“Start a Sea Change:
A Day at the Beach becomes a Year-Round Movement”
ATTENTION: ALL COORDINATORS AND PARTICIPANTS
SUBJECT: REMINDERS / TIPS FOR 2009 PRE & POST- ICC ACTIVITIES
TIME: 6 - 7:00 am (Registration)
7:00 am (Kick-off Ceremony)
7:15 am (Start of Cleanup)
11:30 am (End of Cleanup)
Ø The cleanup activity shall be cancelled, in the event the forecasted weather conditions issued by PAGASA or thru the news a day before the cleanup states that there is likely to be bad weather conditions, such as, typhoon, heavy rains, and rough sea conditions.
The following Saturday or the next weekend, if weather conditions forecasted is favorable, the cleanup may be conducted in the same designated cleanup site.
Ø Tidal predictions on the ICC Day is also an important consideration to be able to clean shorelines and beaches. It is best to schedule cleanups during low tides to have a wider area to clean.
Please consult a Tide Table or check calendars with tides and moon phase predictions.
It may not be very conducive to conduct underwater cleanup during New Moon and Full Moon phases since the tidal currents are strong with spring tides occurring. Best time to dive will be on First and Last Quarter Moon phases.
For Manila / Batangas: the tidal predictions for Sept. 19 are as follows:
Based on the tidal predictions, it is recommended that the cleanup commences by 0700 H (7:30 AM) or earlier in areas with narrow shores or beaches, rivers banks, etc (such as, seawall of Baywalk in Roxas Blvd).
To make sure that you come prepared and ready for the International Coastal Cleanup, allow us to reiterate and remind you of the following:
1. Contingent organization
2. Pre-Registration (Complete Registration Form before the ICC Day and submit to registration desk in the cleanup site.
3. Filling - out of ICC Data Cards
4. Things to bring (net bags, gloves, sacks, data cards, pencils, insect repellant)
5. In case of typhoon or emergencies (cancellation of cleanup activities)
To refresh you of what has been discussed, we are providing you again the following information as a guide for your respective contingents to observe in the conduct of said event.
a) Make sure you organize your respective contingent.
- Assign Site Captains / Team Leaders to marshal your ranks
- Group your contingent in teams of four or five – one (1) to record collected trash and others to gather the trash
b) Designate areas for the following:
- Registration Area / Materials Distribution Area
- First-Aid Area
- Program Area
- Cleanup Area
- Portalets which shall serve as comfort rooms
- Parking Areas
- Repository Areas of Collected Trash
- Wash Areas
- Drinking Station
c) Program - brief your contingents on the Event Program
d) Procedures for the activity:
1. As you enter the site, proceed to the Registration Area and REGISTER YOUR CONTINGENT. To avoid delay, submit completed registration form which have been finalized at least a day before the cleanup.
Coordinators may pre-register their respective groups using the registration form attached. Submit registration forms to the Registration Officer. Indicate name of Coordinator who has submitted said form.
By this time, ICC data cards which we requested you to reproduce must be distributed to the Zone and Site Captains. Additional data cards may be available at the Registration Tent.
2. After the registration, please proceed to the Program Area for the kick-off ceremony
3. After the program, the Emcee shall announce that start of the cleanup and request your contingent to proceed to cleanup sites guided by directional markers
4. Upon entering the cleanup area, you will see on the right side the Cleanup Materials Distribution Tent where your contingent can get cleanup materials. We also have requested coordinators to ask students to bring at least one (1) sack for their use. Should you need more sacks, please ask the marshal or organizing staff manning the tent.
5. After getting the cleanup materials, proceed to your designated cleanup area. Name of your respective organization is reflected on section marker pre-designated. The area between sector markers which carry your school/organization name shall be your cleanup area
6. During the course of the cleanup activity, additional sacks can be requested at the Cleanup Materials Distribution Tent while additional data cards will be available at the Registration Tent
7. After filling the sacks, your teams are expected to deposit them to the Repository Area. There are four (4) repository areas within the cleanup sites
8. After the cleanup activity, your teams can proceed to the Materials Distribution Tent to return cleanup materials used and then proceed to the Registration Tent to submit duly filled-out ICC forms (Refer to the portion on how to fill-out ICC forms).
9. After surrendering the ICC forms, you can proceed to the wash-up area
10. As soon as you are finished, you may take a break, re-group / take attendance to ensure that all your students/employees and teams are duly accounted for.
11. Registration starts from 6 AM – 7 AM. After a brief kick-off ceremony, cleanup shall begin immediately. Volunteers should proceed to their designated sites. Designated marshals from the organizers shall ensure that the no overcrowding in the site. The cleanup and segregation or sorting and recording may be end by 12:00 NN.
REGISTRATION AND ICC FORMS
You are to register by contingent. Using the registration form (attached), please conduct your own pre-registration by asking your respective Zone and Site Captains to complete registration forms for their respective groups Submit registration forms to the Registration Staff. Please write the name of Coordinator and Organization in the registration form.
ACCOMPLISHING THE ICC DATA CARD (FORM)
Please make sure cleanup teams have been briefed on how to fill-out the data card. The following important information in the data card (form) must be accomplished in this manner:
- Type of cleanup - please check: Shoreline/Beach Underwater River/Tributary Lake
Zone Captain – in-charge of big contingents (schools, institutions. The Zone Captain is assisted by Site Captains – smaller groups ( 50 volunteers)
(Note: Zone/Site Captain is not necessarily the LGU Barangay Chairman or Captain)
- Distance cleaned - Area covered by the cleanup in kilometers. Do not use square feet or square kilometers. (Estimating distances: 1000 meters = 1 kilometer)
b. CONTACT INFORMATION
Name of Volunteer (s) - write the name (complete and must be readable), address (e-mail or home address), name of school /organization / agency.
c. ENTANGLED ANIMALS
List the dead or alive animal/foul and what they were entangled in (fishing line, rope, net, wires, traps, six-pack holders, plastic)
d. MOST PECULIAR ITEM
List the odd or peculiar items you collected such as, umbrella, toilet bowls, appliances, underwear, dentures, etc.
e. ITEMS COLLECTED
- Use tick marks for items listed in each category of trash
DO NOT USE WORDS LIKE, “MANY” OR “LOTS”.
Hat / cap/ Bandana
Ballpens / Pencils
Net bags, sacks
ALL PARTICIPANTS SHOULD BRING THEIR OWN FOOD AND WATER JUG. AVOID USING STYROPORE FOOD PACKAGING AND BOTTLED WATER SO AS NOT TO ADD UP TO THE TRASH.
Registration - 6:00 - 7:00 AM
Program - 7:00 AM
Cleanup - 7:30 -11:00 AM
Segregation of trash and Data card completion - 11:30AM
ICC PHILIPPINES ORGANIZATIONAL SET-UP
The ICC Philippines Coordinator represents the Ocean Conservancy as the overall head of the ICC in the Philippines.
Since 1994, Mr. Geronimo P. Reyes of the International Marinelife Alliance - Philippines (IMA Philippines) has been the designated Coordinator of the ICC in the Philippines.
In 2006, Mr. Romeo B. Trono of the Conservation International – Philippines has been designated as Coordinator for the ICC Philippines to assist Mr. Reyes.
Department of Environment and Natural Resources (DENR)
Department of Education (DepED)
Department of Interior and Local Government (DILG)
Department of Tourism (DOT)
Department of Public Works and Highways (DPWH)
Department of Transportation and Communications (DOTC)
Metropolitan Manila Development Authority (MMDA)
Philippine Coast Guard (PCG)
Philippine Ports Authority (PPA)
Maritime Industry Authority (MARINA).
The ICC Philippines Coordinator designates Zone / Area Coordinators for Provincial, City and Municipal levels, Sector Coordinators for Civil Society, Academic Institutions, Industry, Shipping and Maritime Industry, Tourism, LGUs and NGOs.
National Government Agencies (NGAs) of institutional partners based in the Regional, Provincial, City and Municipal levels are automatically coordinators to assist in the conduct of ICC.
The provincial government Environment and Natural Resources Office (PG ENROs) represents the LGU Sector (City and Municipal ENROs).
For example, in the Province of Batangas, the following are the Sector Coordinators:
1. Academic Institutions : University of Batangas (UB)
2. Industry : Batangas Coastal Resources Management Foundation
3. Civil Society : Rotary Club of Batangas
4. Shipping/ Maritime Industry : MARINA. PCG, PPA
5. Local Government Units : Provincial Government ENRO
6. BSU Campus in Batangas : Batangas State University
7. DepED Schools : DepED Provincial Schools Division
DepED City Schools Division
8. Province-wide (Batangas) : Provincial ENRO (PENRO)
City/ Municipality (ENRO)
9. Anilao, Mabini U/W cleanup : CI Philippines and MENRO
10. DENR : Regional (RED), Provincial (PENRO)
Municipality / City (CENRO)
THANK YOU FOR PARTICIPATING IN THIS EVENT AND WE HOPE THAT THIS WOULD START AND STIR ENVIRONMENTAL CONSCIOUSNESS AMONG YOUR VOLUNTEERS: STUDENTS / EMPLOYEES, FAMILY MEMBERS AND FRIENDS. HOPE TO SEE YOU MORE IN OUR NEXT ACTIVITIES.
GERONIMO P. REYES / ROMEO B. TRONO
ICC Philippines Coordinators
Tel. : +632.433.08.77